Privacy Policy

Who we are

At Schools Mailing, we are committed to maintaining the trust and confidence of our schools and school suppliers. In this Privacy Policy, we’ve provided detailed information on when and why we collect data, how we use it, the limited conditions under which we may disclose it to others and how we keep it secure. So, find a comfy chair and read on.

Types of data we collect and hold

The General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) aims to harmonise data protection legislation across EU member states, enhancing the privacy rights for individuals. It applies to organisations processing Personal Data which have an establishment within the EU and also those organisations which operate outside the EU but offer goods or services to, or monitor the behaviour of, individuals in the EU. The GDPR is applicable from 25 May 2018.

School Data – We collate Schools Data held in the common domain which we supply to school suppliers based on “Legitimate Interest”. The GDPR sets out six lawful grounds for processing, one of which is processing under the Legitimate Interests of a Controller, including those of a Controller to which the Personal Data may be disclosed, or of a Third Party. We carry out and hold for each School Supplier a Legitimate Interest Assessment, ensuring as far as we can reasonably assess, that they are a legitimate business marketing a potentially suitable product or service to the schools Data we are supplying for their sole use.

School Suppliers’ Data – We collate contact details, type of business and requirements for marketing that clients have shared with us. We are not in the business of selling, renting or trading client data with other companies and businesses for marketing purposes. We are processing this data under the lawful Legitimate Interest group as directed under GDPR.

Cookies Policy

What are cookies?

Like most websites, SCHOOLS MAILING websites use cookies to collect information.  Cookies are small data files which are placed on your computer or other devices (such as smart ‘phones or ‘tablets’) as you browse the website.  They are used to ‘remember’ when your computer or device accesses our websites. They are used to tailor the products and services offered and advertised to you, both on our websites and elsewhere.

Information collected

Some cookies collect information about browsing when you access this website via the same computer or device.  This includes information about pages viewed and your journey around our website.  We do not use cookies to collect or record information on your name, address or other contact details.  SCHOOLS MAILING can use cookies to monitor your browsing and purchasing behaviour.

How are cookies managed?

The cookies stored on your computer or other device when you access our websites are designed by

– SCHOOLS MAILING, or on behalf of SCHOOLS MAILING, and are necessary to enable functionality on our website;

– third parties who provide tracking analytics software

What are cookies used for?

The main purposes for which cookies are used are: –

  1. For technical purposes essential to effective operation of our websites, particularly in relation to site navigation.
  2. To enable SCHOOLS MAILING to collect information about your browsing patterns, including to monitor the success of campaigns, etc.

How do I disable cookies?

If you want to disable cookies, you need to change your website browser settings to reject cookies.  How you can do this will depend on the browser you use. Take a look at the About Cookies website which offers guidance for all modern browsers.

Google Analytics

When someone visits  we use a third-party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site.  Google will also use this information as part of Schools Mailing’s Google AdWords remarketing. This information is only processed in a way which does not identify anyone. We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our website.

Your Rights and Freedoms Under GDPR

  • The right to be informed
  • The right of access
  • The right to rectification
  • The right to erasure
  • The right to restrict processing
  • The right to data portability
  • The right to object
  • Rights in relation to automated decision making and profiling.

Under GDPR, you are entitled to view, amend, or delete etc. the personal information that we hold. Email your request with “data protection officer” in the subject to [email protected].


Schools Mailing is committed to keeping your personal data safe and secure. Our security measures include encryption of data and security controls which protect the entire Schools Mailing IT infrastructure from external attack and unauthorised access.

Changes to this Privacy Policy

This policy is regularly monitored and updated to ensure its compliance.